Step 1 in the 4 Steps to Successfully Relocate your Office
Step 1 of 4: Assess Your Current Office Situation
12+ months from desire move date
Deciding to move your business is not easy feat. And in this post-COVID environment, there are many reasons why companies may need or want to relocate. But before jumping in headfirst, let’s take a look at some things to consider. There are 5 main factors to weigh before relocating your business to a new office: Location, Budget, Office Design, Communication and Planning.
The first question you should ask yourself, is “WHY”? Why do you want to relocate? Is it financially-driven, lease-renewal, COVID-19 protocol, location? Once the “Why” is determined, you can start to work through each Phase efficiently and effectively.
Here are some top reasons to relocate your office:
Now that you have determined WHY you need to relocate your office, let’s discuss some other critical factors. Before choosing to relocate, it is best to consider these factors that will help you make the most informed decision.
Most of the cost for your office move will take place outside of the actual move, which is why it important to create a projected moving budget so you can make the best decisions during the other phases. Planning for the costs from the start, and setting a clear budget based on sound estimates, is essential.
Things to consider in your budget planning:
It would be a good idea to have a budget/financial representative overseeing the budget only. This person should be a trusted resource to your company (internal or external) that will act as an advisor during any important decision-making opportunities.
The first question you should ask yourself, is WHY? Why do you want to relocate your business?
OFFICE SPACE & DESIGN
Moving to a new office space gives you the opportunity to create a fully functioning space for your colleagues and business. It’s the chance to create operational, financial and even product efficiencies.
Items to consider when designing your new office space:
As a business owner, you know that making sound financial decisions are critical to the success of your business. While considering an office relocation, it will be important to consider the opportunity for employee engagement. The true success to a business is the state of the colleagues. Be sure to consider this factor during the design phase of your decision.
Communication breeds trust; just like the lack of communication can hurt a relationship. So, as soon as you make the decision to move forward with an office relocation, start creating a communication strategy.
Think: Who, What, When, Where and How?
Who you’ll need to tell
Staff are the first people who should be on your mind. They’re the core of your company, and they’re the ones who’ll be the most affected. If you’re moving one unit of your business, you’ll need to let the people moving know first.
Change can be a challenge. It always creates some uncertainty. Office moves can be one of the biggest points of anxiety at work. No matter how big or small, it’s a disruption to daily routines and causes some disruption to their jobs.
Good communication goes two ways. Have a clear explanation for the move and its benefits, as well as a timeframe. But you also need to acknowledge the difficulties. An open dialogue will allow staff to voice their concerns and get involved. Provide opportunities for feedback and input, and keep them updated on progress. Many staff may come up with issues – and solutions – you hadn’t thought of. The sooner you let your staff know and get involved, the better.
Customers and clients will likely need to know about your move. What will the impact be on how they can reach your company and use your services?
The significance of the move to your customers will determine how much you need to tell them. It’s always a good idea to have a simple explanation for why you’re moving. Focus on any benefits that it will bring to your customers – even if that’s just a more efficient service.
Let your partners and external stakeholders know. Again, provide a reason for the move and make it simple, and positive. Let everyone know in good time.
In some cases your move may be driven partly by stakeholders. Provide them with opportunities for feedback, especially if it’s going to impact how they might work with you.
Tips to communicate effectively
PLANNING YOUR MOVE
Planning your move is the key message once you’ve decided to relocate. In the next 3 steps to Successfully Relocate Your Office, we will walk you through tips to support you up until your moving day.
Here are a few tips to get you started:
Think outside the box and reach for the cloud.
Want to learn how FoneLogix can create a custom solution for you? Get a quote below.