Select an Office Move Committee

• Select one place to house moving notes, documents and to-do items and select a Coordinator or Committee to oversee process (include step 9)
• FoneLogix Pro Tip: Be sure to have a designated Technology Committee Member that understands all of your technological needs. If you don’t have anyone in your office, our FoneLogix Team is fully capable and equipped to manage many of your technology needs, such as, Phone Systems, Network Management, Internet Provider and more. 

Gather and organize key documents and details

• Be sure you have all of your key documents organized in one location
• These documents should include, but are not limited to, service provider contracts and agreements, building and/or lease agreements
• Vendor quotes and proposals
• Employee information along with seating charts
• Technology information for systems and equipment

Implement Communications Plan (this was discussed in Step 1: Assessing Your Current Office Situation):

• Create a designated email address for move-related correspondence and communications with internal and external partners
• Announce move from Leadership Team via internal communications (email, newsletter, presentation, video, etc) and plan communication to  employees directly
• Determine when and how you will communicate with your external partners, vendors, clients and customers.
• FoneLogix Pro Tip: Ensure you have checked all of your vendor contracts and agreements before you announce your move. It is important you know any obligations you may have before doing so.
• Check out this Communications Plan template to keep you organized and on track with your communications plan.